Journey management is defined as the process employed by the companies to control the risks linked with the traveling people. It ensures that the traveling workforce remains safe while planning to travel, during travel, and after travel. As a result, journey management takes away most guesses such as the employee arrived safely to the intended destination, they landed safely in a foreign country, or they were alone during the travel.
Activities associated with the journey management plan
Generally, journey management entails monitoring the travel arrangements of the employees consistently through forms and spreadsheet. Therefore, it does not help the management to locate precisely what is happening in this field when the members are offsite. But, the whole process is now controlled through an online platform as one way of reducing administrative processing. The main activities associated with journey management are:
- Journey logging
- The journeys can either be long or short depending on the requirements
- What is the mode of transport? Uber, car, helicopters, commercial aircraft, private aircraft, etc.
- More about the mode of transport. Flight number, vehicle registration number, etc.
- To send safety reminders to the travellers at particular check-in posts
- In the case of the missed safety check-ins, an immediate alert is made to the management
- Audit history about all logged communication and journeys
- Travellers report to the management to incidents by hitting the incident button
- Assessment of Travel Risk. Travellers complete this one before traveling, and it entails:
- Whether the drive is ready
- Whether the traveler is ready
- Fatigue analysis
- Conditions of the road and weather
- Location of the asset
- Automatic travel approved or deny function. It depends on the response given by the travelers to travel risk assessment
- The ability of the community employees to check-in safe arrival directly from home
- Ability to search for the employees in the event of a disaster, also, to identify the specific individual in the affected area
Journey management can be seen to be essential to anyone engaged in the mobile workforce, and it plays a vital role in considering the safety of the traveling employees.
Effective journey management must be in a position of answering the following questions
Is travel necessary?
It’s true that there are variables that you use to communicate with patients, employees, customers, suppliers, and clients, and get the whole work done without your presence. The following are the main tools you put into practice to avoid travel: emails, online meetings, working from home, delivery service, telephone, and video-conferencing. By putting these tools into practice, you will realise that there are minimal chances for one to get involved in a vehicle accident while attending an online meeting.
If traveling is necessary, what are the available alternatives to driving?
If you have to travel to the intended location, you should consider choosing a traveling mode that does not require you to drive. By doing this, you will avoid driving-related hazards. Here, you will find options like taxis, planes, cycling or walking, and public transit buses.
What are controls to put in place to reduce associated risks if driving is necessary?
Make this possible by identifying the potential hazards, deciding what to do to minimise exposure, and then build the trip plan.
